Selling your property for the first time can feel overwhelming, especially when it comes to gathering the right paperwork. Knowing what documents to prepare and having them ready early, can make the sale process smoother, help your conveyancer progress efficiently, and reduce delays.
To make things easier, we’ve outlined the key documents you may be asked for, what they’re used for, and why they matter.
Title Deeds & Land Registry Documents
One of the first steps in any property sale is confirming that you legally own the property.
Most properties in England and Wales are registered with HM Land Registry, which holds digital records of ownership, mortgages, and any legal restrictions. Your conveyancer will typically obtain these documents on your behalf, so you usually don’t need to locate old paper title deeds.
Who are HM Land Registry?
HM Land Registry is the government body responsible for recording land and property ownership in England and Wales. They maintain official records showing who owns a property and any legal details attached. When selling a property, your conveyancer will normally obtain these documents, so there’s no need to contact HM Land Registry directly.
Energy Performance Certificate (EPC)
An Energy Performance Certificate (EPC) is a legal requirement for all property sales. It must be in place before the property is marketed.
The EPC shows buyers how energy-efficient your home is, what the typical running costs are, and suggestions for improvement. EPCs are valid for 10 years, so if you have a recent certificate, it may still be used. Otherwise, a new assessment will be required.
Where can I get an Energy Performance Certificate (EPC)?
EPCs are produced by qualified domestic energy assessors. Your estate agent can often arrange this for you.
Gas Safety Certificate
A Gas Safety Certificate confirms that gas appliances in the property have been inspected by a registered engineer.
While not required for all sales, buyers often request this certificate for reassurance. For rental properties, it is mandatory. Even for owner-occupied homes, having a gas safety certificate available can help prevent questions during the sale process.
Electrical Installation Certificates
If electrical work has been carried out, first-time sellers may be asked to provide evidence that it meets safety standards.
This could include:
- Electrical Installation Certificate (EIC)
- Part P Building Regulations Certificate
These certificates aren’t always legally required when selling, but they demonstrate that work was completed safely and to regulation standards.
Selling a Leasehold Property
Selling a leasehold property involves additional paperwork.
Alongside the standard documentation, you’ll need details of the lease, service charges, ground rent, and managing agents. Your conveyancer may also request a management pack from the freeholder.
Because leasehold conveyancing can take longer than freehold, gathering this information early helps prevent delays once an offer is accepted.
What is a leasehold property?
A leasehold property is one where you own the property for a set period, but not the land it sits on. The land is owned by a freeholder, and the lease sets out your rights and responsibilities. The Leasehold & freehold have different processes involved. Leasehold often involves additional costs and extra paperwork, which is why leasehold conveyancing can take longer than freehold sales.
Conveyancing Paperwork
During the legal process, first-time sellers will need to complete standard conveyancing forms, including:
- Property Information Form (TA6) — covering boundaries, disputes, utilities, and general property details
- Fittings and Contents Form (TA10) — confirming what is included in the sale
Your conveyancer will also need to verify your identity. This usually involves providing photo ID and proof of address and is standard in all property transactions.
Once this is complete, your solicitor will prepare the contract and transfer documents needed to legally transfer ownership to the buyer.
Other Helpful Documents
Depending on your property, buyers may also ask for:
- Planning permission or building regulation approvals
- Guarantees or warranties for work carried out
- FENSA or CERTASS certificates for replacement windows or doors
Having these documents ready can speed up enquiries and keep the sale moving efficiently.
Final Thoughts
Being prepared is key for first-time sellers. Having the right paperwork ready from the start allows your conveyancer to deal with enquiries efficiently and can reduce delays once an offer is accepted.
If you’re unsure which documents you need, our experienced conveyancing solicitors can guide you through every stage of the selling process, helping ensure all paperwork is in place and your sale progresses smoothly.
Contact PLS Solicitors today to find out how we can support your move.
